8310 - Public Records Policy

The Board supports the right of the people to know about the programs and services of their schools. Records of the Oak Hill Union Local School District, which are not exempt from disclosure under the law, are available for inspection and copying in accordance with the public records act.

You may view the records you have requested at all reasonable times during the regular business hours of this office. If you wish to view public records at our office, we will promptly make them available to you. If you wish to receive a copy of the records, we will provide them withing a reasonable period of time. “Prompt” and “reasonable” take into account the volume of records requested; the proximity of the location where records are stored; and the necessity for any legal review of the records requested.

Each request for public records shall be evaluated for a response at the time it is made. Although no specific language is required to make a request, the requester must minimally identify the record(s) requested with sufficient clarity to allow the District to identify, retrieve, and review the record(s). If a requester makes an ambiguous or overly broad request or has difficulty in making a request for inspection or copies of public records such that the District's Record Officer cannot reasonably identify what public records are being requested, the District Record Officer or designee may deny the request but shall provide the requestor with an opportunity to revise the request by informing the requestor of the manner in which records are maintained by the District and accessed in the ordinary course of business. The request for records shall need not be in writing.

At the time of the request, the records custodian shall inform the person making the request of the estimated length of time required to gather the records. All requests for public records shall be satisfied or acknowledged by the District promptly following the receipt of the request. If the request for records was in writing, the acknowledgment by the District shall also be in writing.

Any request deemed significantly beyond routine, such as seeking a voluminous number of copies and/or records, or requiring extensive research, the acknowledgment shall include the following:
    A. an estimated number of business days necessary to satisfy the request
    B. an estimated cost if copies are requested
    C. any items within the request that may be exempt from disclosure

The Superintendent is authorized to grant or refuse access to the records of this District in accordance with the law. Any denial, in whole or in part, of a public records request must include an explanation, including legal authority. If portions of a record are public and portions are exempt, the exempt portions are to be redacted and the rest released. If there are redactions, the requester must be notified of the redaction and/or the redaction must be plainly visible, and each redaction must be accompanied by a supporting explanation, including legal authority. If the request for records was in writing, the explanation shall also be in writing.

The following fees will be charged for public records:

Paper copies $ .10 per page
CD actual cost of the disc
Email no charge

For more information you may find the District policy on the District website - www.oakhill.k12.oh.us

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